Actual Tuition Rates

Actual rates charge an hourly or daily amount based on attendance. A student must have check-in/check-out records for the posting period in order to be billed. Scheduled days are not taken into account - only time from the clock. The rate lives on the student, not the schedule or the class. Multiple tuition rates based on actual attendance can lead to over-posting of student tuition. 

  1. Point to Tools and click Edit Settings on the menu bar
  2. Select Tuition Rates from the menu on the left.  
  3. Click the Add Tuition Rate button.
  4. Fill in the Rate details and Save.

Actual Rate Details

  • Tuition Rate Name: This will be visible on account Statements: name it something meaningful to both you and the parents (30 character limit).
  • Tuition Cycle: This groups students together when you post Tuition Fees. A simple way to think of it is "How often do families get billed for attendance?" Go to Tools > Edit Settings > Drop-down Lists to add, edit or delete values.
  • Rate Based On: Actual
  • Tuition Rate: (Amount): This is the dollar amount that the rate charges. 
  • Per: Should the amount be calculated per Day or Hour? Per Day rates are a flat fee for daily attendance, minus any discounts. 
  • Round Times: Should extra time on the clock round to the Next or Nearest quantity of minutes? See Tuition Rate Settings.
    • Each Day: Adds up the extra minutes each day and rounds accordingly.
    • Each Time Period: Adds up the extra minutes each posting period (Attendance Dates in Post Student Tuition Fees) and rounds accordingly.
  • Round Amounts: Should the final amount billed round the Next or Nearest amount? See Tuition Rate Settings.