Class / Lesson FAQ

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Why should I archive classes instead of just dropping the students and changing the session and dates of a class?
If you simply "modify" an existing Class and drop the students from it, there is no enrollment history recorded for your organization. By dropping students through the Archive process, you put the student's enrollment into their enroll...
How can I search for classes with openings?
Under the Classes menu, there are several options for searching classes with openings.  See Class Reports for details.
Why don't my Weekly / Daily classes display or print in color?
Colors must be assigned to a Category 1 field (using Tools > Edit Settings > Drop-down Lists > Class Category 1  and a Category 1 field must be assigned to each class in order for colors to display on calendar views.  Review ...
What happens to the transactions for a family when I archive the class?
All transaction history remains the same.  Archiving classes does not impact Student or Family information.  
How do I set the maximum number of students we'll allow on our wait list for a class?
Set the maximum number of students that can be added to a class wait list on the specific Class Summary page.  In the Openings/Size/Wait section, enter the maximum number allowed on the Wait List under MaxWait .  Click Save Changes ....
Can I post tuition to an archived class?
Once a class has been archived, it is not possible to post tuition to the class using Transactions > Post Student Tuition Fees  (Student Based Billing)   or Transactions > Post Tuition Fees  (Class Based Billing) . ...
What's the best practice for setting up a new session of classes and archiving the old session's classes?
Prior to archiving an ending session, ensure that you posted all fees to the old session, created the new session name, and copied classes to it if applicable.  Please refer to Transition to a New Session to step by step instructions. ...
How can I email a class wait list?
Go to the Class page, and click the Wait List tab.  Click the Email Wait List button to email only the students on the wait list for the class.
If I restore a class that had future enrollment in it when it was archived, will the future enrollment be restored as well?
Yes.  Restoring a class will also restore any future enrollment.
Can I edit a group of classes at once?
Use Classes > Edit All Classes to quickly edit a group of classes.
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