Transition to a New Session of Classes

Toward the end of one session, and before a new session begins, there may be a time when both sessions are active in your Jackrabbit database (because the old session is still in progress but enrollment has begun for the new session). 

Follow these steps to maintain two sessions simultaneously and to ultimately archive the old session. 

Step 1 - Create the New Session Drop-down

To begin transitioning from your current session to a new session you must first create a new session drop-down using Tools > Edit Settings > Drop-down Lists > Class  > Session. See Class Sessions for more details.

Example

The current session is Spring 2019, and your organization will soon begin registration for your summer classes. Create a new session named Summer 2019.  

Step 2 - Copy Class Session

If the new session's classes will be similar, use Classes > Copy Classes to copy an entire session to another session. Enrollment can be copied at this time as well if applicable. 

Step 3 - Edit New Classes

Once you have copied the classes into the new session, you may have changes that need to be made to class details. 

Make edits to the new session classes as needed using Classes > Edit All Classes.  

Step 4 - Archive Old Session

Once the older session has completed and all tuition fees have been posted in that session, archive the old session using Classes > Archive Classes. This will place the class(es) into 'hibernation'. 

After archiving a session you can opt to make the drop-down value for that session private or you can hide it in the Drop-down List Editor from Tools > Edit Settings. Private will hide the drop-down from your customers in Online Registration and the Parent Portal. Hide will hide that session in the drop-down lists within Jackrabbit for Staff. Note: This can be unhidden if you need to run historical reports.

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