Track Online / Web Registrations

There are several ways you can be aware of all new website registrations:

  1. You or your staff will receive the email notification as described above.
  2. On your dashboard, in the Key Metrics section, there is a hotlink to a report of all new web Registrations in the past week - just click that link: 
  3. Go to Reports > Online Registrations and run a custom report based on the Location and Date Range of your choice.



Completing the Registration/Enrollment process:

"What do I do once a new family registers/enrolls online?"

Scenario A: If you are in a Class Based Billing database and your settings are such that class Tuition fees are automatically posted during enrollment then you will need to:

  1. Verify the family, student(s), and enrollment information was entered correctly/completely.
  2. Wait for cash or check payment OR
  3. If you are using ePayments, you can process the payment now or any time, by using the Payment button on the family page.  This is not an automated feature - you must initiate the process to hit their credit card or bank account.

Scenario B: If your settings are such that class Tuition fees are NOT posted during enrollment (because you you are in a Student Based Billing database and or offer discounting for multi-class or siblings with a Class Based Billing database), then you will need to:

  1. Verify the family, student(s), and enrollment information was entered correctly/completely.
  2. If your Schedule Option is setup for request only, you will need to schedule the student in to the class before proceeding.
  3. Use the Add Student Tuition button from the Student's page to assign the Student(s) their Rate(s). Note: This step is for Student Based Billing databases only.
  4. Post the appropriate tuition fee(s) by using the Make Sale/Post Fee button on the family page OR in bulk by using Transactions>Post Student  Tuition Fees using your standard discounting structure (and use the Duplicate Tuition Fee Detection filter as to not post duplicate fees to those who have already had tuition fees posted for the current billing period). You may also need to manually adjust this posted fee if you need to prorate.
  5. If you are using ePayments, you can process the payment now or any time, by using the Payment button on the family page.  This is not an automated feature - you must initiate the process to hit their credit card or bank account.

For additional information reference our Best Practices for Online Registration page.



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