Add Items to the Store

Watch a (2:14) video tutorial on Adding Items to the Store

Do you have existing inventory that you'd like Jackrabbit to import into your database? You can import items via Tools > Import Data. After the import spreadsheet is completed, you can import the data yourself from the same Import Data page or contact so Jackrabbit can do this for you.

To add items, go to Store > Add Items. The following information is required for all items added:

  • Item #/Barcode
  • Item Name
  • Item Price
  • Item Tax Rate
  • Category 1 (Only required if Require Cat1=Yes in Tools > Edit Settings)
  • Transaction Type

Item #/Barcode

Jackrabbit recommends you start by entering the Item #/Barcode. The  Item # can be numbers, letters, or a combination of both (15 character  maximum). An item can be entered manually or can be inputted with a  Barcode Scanner. If using a Barcode Scanner, put the cursor in the Item  #/Barcode box and scan the item's barcode.

Jackrabbit recommends that each Item # be unique, however, allowing duplicated Item #'s does provide flexibility.

  • You  might have one Item # for an item that comes in various colors and  sizes. The Item might be created multiple times with the same Item # but  each description and price might be different. Example: A sweatshirt  has the same Item #/Barcode but comes in both Child & Adult sizes  with different pricing. Create the Item #/Barcode twice and include the  size in the Item #. Add a description (Sweatshirt - Child / Sweatshirt  -Adult) and the correct price.
  • If the same items are sold at  different locations, you can create the Item multiple times with a  different description and price as needed. Example: Water bottles have  the same Item #/Barcode at all locations. Use the same Item # but enter  the location in the Description to differentiate between items (Water  Bottle - Loc A, Water Bottle - Loc B, etc.). This will assist you in  tracking inventory by location.

If  you do utilize duplicate Item #'s, keep in mind that it is VERY  important that the correct item is selected when posting a fee in order  to maintain inventory count accuracy.

Item Name

Enter a Name for the item.

Track Qty on Hand

This field allows for inventory management for an item.  When set to No, Qty on Hand andRe-Order Alert Qty are hidden, and the item will not appear on the Dashboard Alert or report for Re-Order Alert Qty. (See Re-Order Alert Quantity Report.)

Qty On Hand

Enter the number of items in physical inventory. Enter the beginning quantity for each item. Every time an item is sold, the Qty on Hand will be reduced. Anytime new inventory is received, edit the item (Store > List Items > Click the Item name) and increase the Qty on Hand. Whenever an item is returned, the returned quantity of the item will be added back to Qty on Hand.


Enter a description if applicable.


A Store Item can be active or inactive. Change items you are no longer selling to be Inactive. This will exclude them from the Search/Select Item screen when making a sale and will also exclude them from the Executive Dashboard Alert Items at or below Re-Order Alert Qty.

Item Price

Enter the price your customers will pay for this item (without tax).

Item Tax Rate

Select the appropriate tax rate from the drop down list.

Category 1, Transaction Type, Transaction SubType

Select as applicable.

Vendor / Vendor Item #

Select  a vendor from the drop down list. The vendor item # is typically the  number or code used by the vendor to identify the item and is useful  when placing orders.

Item Cost

Enter your cost for the item.

Re-Order Alert Qty

This  field assists with inventory management. When the quantity on hand  reaches this number, it’s time to order more of the item. For example,  if you want to order more logo t-shirts when there are 10 left (quantity  on hand). The re-order alert quantity would be 10.

Use the Save & Add Another button to continue adding items.